Website Asset Recruitment

Asset Recruitment

#339481

Procurement Lead / Senior Buyer 

The Procurement Lead will report directly into the Project Procurement Manager. This individual will be responsible for the procurement of materials and equipment of the required quality at lowest cost consistent with material requisitions, departmental and project requirements and at correct delivery point within scheduled time limits

Responsibilities:
• Comply with, make known to supervised personnel and check their compliance with the following, as applicable.
i. Procurement Procedures and Work Practices
ii. Project Procurement Execution Plan
iii. Licensors’, Clients’, and Company Agreements
iv. Project Supplier Lists
v. Quality requirements and obligations
vi. Health and Safety requirements and obligations
vii. Jacobs ethics, policies and procedures
• Input all progress data to Material Management System and ensure these are up-to-date
• Develop contacts with Suppliers’ personnel. Maintain the respect of Suppliers and their representatives by adherence to code of conduct and business ethics, corporate policies, procedures and work practices.
• Maintain awareness of the materials supply situation including area sources, price levels and current deliveries. Advise the Project Procurement Manager and/or Manager of Procurement of possible new sources of supply.
• Contribute to current and projected price and delivery trends
• Carry out spare parts co-ordination activities in accordance with the Project Procurement Execution Plan.
• When requested by Project Procurement Manager attend monthly cross project Procurement meetings.

Pre-Order:
• Prepare and issue Procurement Plans and obtain necessary approvals.
• Prepare and issue quotation requests, progress, check and evaluate quotations.
• Prepare quotation summaries, and quotation summary variations and make recommendations. Ensure recommended Supplier’s final price on quotation summaries is under budget and delivery is within required on site dates.
• Submit quotation summaries after technical approval to authorised Procurement Personnel for approval.
• Arrange and attend pre-order meetings with Suppliers to confirm that all technical and commercial requirements will be met
• Prepare and issue purchase orders as per the approved quotation summaries.

Post-Order:
• Provide post order management that facilitates “on time” delivery of goods.
• Check that supplier’s documentation index specified in the purchase order is received on schedule. Expedite as required.
• Prepare any necessary order variation summaries, obtain approval and issue amendments to orders.
• Progress and expedite all supplier drawings, documentation, equipment and material in accordance with approved project procedures.
• Liaise with the Inspection group or other inspection organisation to obtain inspection of equipment and materials
• Release materials for shipment. Liaise as necessary with the Shipping Group to obtain delivery of all equipment and materials.
• Purchase order documentation checks

Skills & Experience:
• Has very good knowledge of purchasing and expediting techniques and how they are applied. Actively seeks to further develop knowledge of engineering process, manufacturing process and product knowledge
• Understanding of the commercial imperatives for purchase orders. Understands and evaluates threats to the commercial position of the company and client and develops plans to mitigate commercial risks. Has basic knowledge of terms and conditions of purchase to evaluate supplier exceptions and seek agreement.
• Uses various sources of information (supplier monthly reports, production schedules, inspection/expediting reports etc) to produce clear and concise project procurement plans
• Analyses information to identify trends, issues & risks to the project
• Responsible for updating the material management system with pre and post order information. Provide input to weekly/monthly procurement management reports
• Has basic knowledge of the market place and delivery / price trends

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